Municipal Development Counselling (MUDEC) Group .:: MUDEC GROUP ::.
  • Our Mission

    • Reducing poverty in our municipalities through encouraging gender equality and increasing citizen (End User) participation in democratic and governance processes.

2014 MUDEC Administrative Audit

 

Executive Summary: Lewabong Consultants is a capacity building organization with immense competencies in Institutional Development & Organizational Strengthening (ID/OS). Lewabong was contracted by the Management of MUDEC Group to conduct an Administrative Audit and make proposals on strengthening the functioning of the Group.

In the discharge of this assignment, we contacted grass root and Board members; staff and beneficiaries of MUDEC services and partners of the group. The methodology for data collection included interviews, focus group discussions and triangulation. A SWOT Analysis (Strengths, Weaknesses, Opportunities and Threats) of MUDEC gave valuable insight to our work.

Lewabong conducted an exit discussion with the management of MUDEC Group during which our opinions were presented, discussed and validated in a joint session.

We found MUDEC to be an organization in relative good standing that possesses immense prospects for future growth if the staff and management remain focused.

Below are our findings of the current situation of MUDEC Group as per the date of the completion of this exercise.

Sincerely,

 Kenmore Rose (Mrs.)

Lewabong Consultants, Buea.                                                             

 

2014 Administrative  Audit.

Name of Organization: Municipal Development Counseling (MUDEC) Group, Buea.

EU / PADOR (Potential Applicant Data On-line Registration) No. CM-2009-GAL-2212594695

EU / ECAS (European Commission Authentication Service) No. mudecgroup2010.

Tax payer card No:  M020200041735B

Date of Creation: 14th February 2002.

Status: Non Governmental / Not – for – Profit (HeforShe) Organization. (please see Official Registration attached).

Address: Opposite Paramount Hotel, Endeley Avenue, Buea. Cameroon.

Postal Address: P. O. Box 340. Buea.

Telephone (s): (237) 675 13 29 70 / 677 64 94 30 / 694 34 43 52.

Emails: mudecgroupbuea@gmail.com / mudecgroup@gmail.com / mudecgroup@yahoo.com

Website: www.mudecgroup.org

Skype: mudec.group

Contact Person: Mrs. Nancy Ngalame

Position: President, Management Board.

Organizational Information:

Purpose:

Since the advent of multiparty politics in Cameroon in the 1990’s there have been increasing demands by the citizenry for greater decentralization in governance. Some strides have been made in this direction, notably the provision for Regional and Local Councils in the 1996 revised Constitution. On the field however, Municipalities have continued to stagnate due to a multiplicity of problems: insufficient resources, unskilled management, citizen apathy, conflict of roles and relationships, neglect of the marginalized, lack of transparency in management etc, a far cry from local good governance. The result is rural exodus, urban decay, unemployment, rise in violent crime, home based violence, rape, unwanted pregnancies, divorce,  steady rise in the incidence of HIV/AIDS, environmental degradation to mention but a few.

It is against this background that MUDEC Group was formed with the aim of developing the capacity of Municipal Authorities as well as the communities living therein to work together to build sustainable Municipalities in Cameroon. MUDEC-Group is a service delivery organization (Service Provider) located in Buea, South West Region of Cameroon. MUDEC is a development-oriented organization with no political, religious or cultural affiliations. The Group comprises individuals with multi-disciplinary backgrounds who are well versed in their subject domains.

Vision: Municipalities where information is freely generated and disseminated resulting to people participating actively in decisions that affect their lives.

Mission: “Reducing poverty in our Municipalities through encouraging Gender Equality and increasing Citizen (End User) participation in Democratic and Governance Processes.

Goal: To Enhance Development through Responsive Governance

 Main Objectives of MUDEC Group:

v Build the Capacities of Local Government Authorities and Staff and CSO in Planning, Management, Finance, Infrastructure and Income Generating Activities.

v Develop Partnerships and Networking among NGO’s, CBO’s, Municipal Authorities and the Private Sector.

v Sensitize Municipal Authorities in key areas such as Poverty, Gender and the Environment

v Link Human Resource Development with Increased Organizational Performance / Service Delivery.

Initial / Current Membership: 28 persons (80% women) with various socio-cultural, economic and professional backgrounds. Current membership is 120 (93% are female).

Organizational Scope / Areas of Operation:

MUDEC Group is actively involved in the business of participatory governance especially in Knowledge Development and Dissemination with the expected result to empower people such that they can hold their Leaders Accountable and Responsible. MUDEC operates primarily within both English Speaking Regions but effectively to all English Speaking Communities in Cameroon.

Target Group & Main Beneficiaries:

Target Group:

a)   Locally Elected Officials such as Mayors, Councilors, Standing Committees and their collaborators including Council Staff who are in local decision making positions.

Main Beneficiaries:

b)   Non State Actors including Women & Youth Groups, Community Based Organizations,    Development Intermediaries, Traditional & Religious Authorities.

c)   End Users of Council Services including men, women, elderly & youth, widows & widowers, persons living with special needs.

MUDEC Structure / Functioning:

a)   General Assembly

b)   Management Board

c)   Staff

d)   Target Groups / Beneficiaries (end users)

The General Assembly:  

MUDEC Group is a non partisan, non tribal, non religious and non sectarian organization currently comprising of 120 active and committed members (the General Assembly) of whom 112 are women. This organ meets once a year to set the general policies and guidelines for the organization as well as evaluate the functioning of the board. An extra ordinary meeting can be convoked for specific concerns upon the approval of two-thirds of its membership.

The Management Board: (Membership & Functioning)

The board has 9 members (7) women; all key positions are occupied by and headed by women. The Board is the Policy Implementing Organ within our organization which is elected by the General Assembly for a 3 year term renewable twice. It holds semi annual meetings each year to monitor and direct the functioning of management through reports. The current board was elected in 2013 and its make-up is presented below as follows:

No Name Position Profession Residence Telephone
1 Mrs. Nancy Ngalame President Nurse Buea 675 13 29 70
2 Mrs. Susan Awasom Vice President Trainer Buea 679 271 429
3 Mrs. Judith Lawong Secretary Town Planner Buea 675 00 77 88
4 Rev. Mrs. Wose Mary Financial Secretary Clergy Kumba 679 42 14 71
5 Miss. Emade Grace Treasurer Teacher Kumba 677 39 23 60
6 Mr. Ekiti Paulinus Technical Adviser No.1 Teacher (Retired) Buea 677 56 06 60
7 Mrs. Annette Mbong Technical Adviser No.2 Social Worker Kumba 677 68 97 87
8 Miss. Jessie Orume Legal Adviser Legal Practitioner Buea 651 25 72 11
9 Mr. Charlie Mbonteh Team Leader (Local Capacity Builder) Development Consultant Buea 677 64 94 30

 

The Staff:

MUDEC is a lean organization in terms of staffing. There are 5 staff members of whom 3 are female (3 permanent and 2 volunteers). The staffs are headed by a Team Leader who is a holder of a Master of Business Administration (MBA) in Marketing from an accredited university in the United States of America. The other staffs include a Finance Officer (B.Sc. Finance), Administrative Assistant (HND Secretariat Studies) and two research assistants. There is a semi independent Gender Unit that is headed by a gender activist within the South West Local Governance Platform (SWELOGOP). The Gender Unit operates a parallel set of well documented activities with an autonomous budget especially from well spelt out partner regulations.

Work Environment:

The organization has an office space in downtown Buea with related equipment including four tables, two shelves, a cupboard, training boards, ten chairs, two desk top computers, two laptops and a printer.

Staff and related operational movement is facilitated by the organization’s Toyota 4×4 double cabin pick-up (acquired in 2013).

Management Arrangements: (Administrative & Financial Procedures).

The administrative and financial periods run from January to December each year. MUDEC has “Administrative & Financial Management Procedures (AFMP)” which is captioned in a manual that is regularly consulted by Board members and staff. Activity and financial reports are produced annually but also semi-annually. External audits of the organization and its accounts are conducted annually.

From its AFMP manual, MUDEC uses the Sage – Sari Software but also a simple excel designed internal program for processing and storage of information. As a back-up, information is also recorded manually and stored through a general ledger which also includes headings for receivables and payables. For all transactions, the procedures require the following documents; a Purchase Requisition, a pro-forma invoice from service providers in competitive bidding processes, purchase orders, payment vouchers, delivery notes, acknowledgement receipts, cash receipts and signed copies of the National Identity Cards. All checks are photocopied for filing and future references. Petty cash requests are made against anticipated expenditures

 

Bank Information:

a)   Bank Name: Union Bank of Cameroon (UBC) Plc. Limbe.

Account Holder: Municipal Development Counselling (MUDEC) Group.

Account Number: 10023 00030 00300000055 76.

b)   Bank Name: First Trust Savings and Loans, Buea.

Account Holder: MUDEC Group

Account Number: 44 159 480

 

NB: There are three (03) signatories to the account. Any two persons can sign once the expenditure has been approved by the board.

Activities and/or Programs.

Key areas of work include:

  •  Participatory Governance with focus on Gender.
  •  Local Economic Development.
  •  Communication and Resource Mobilization.
  •  Advocacy and Lobbying.

 

Gender challenges include: (at Institutional as well as Outreach levels).

What Council Authorities say that they do in terms of Gender Responsive Budgeting is not what is practiced (wide gaps between process and consultations).

Councils do not have Gender Disaggregated Data on planning, implementation, monitoring & evaluation of council activities.

Council staffs do not master the skills to engender their budgets.

Key collaborators & partners including government sectors do not insist on gender dis-aggregation of council activities. They either lack the knowledge or the will. They might even be gender blind even though some of these sectors are headed by women.

Beneficiaries of council activities are either unaware or nonchalant on the need to track council activities for equity and balanced development.

Development actors including journalists do not master gender disaggregated reporting skills.

Collectively, these challenges represent limited capacities to plan, budget and enforce financing for gender equality.

Summary of Past & Current Activities with Partners:

No Activity Partner (s)
1 Advocate & Lobby  for Gender Responsive Budgeting in Councils UN Women & European Union (PASOC)
2 Institutionalize Increasing Financing for Gender Equality in Councils European Union (PASC)
3 Strengthen Neighbourhood Development Associations in the City of Kumba Kumba I Council
4 Acquisition of Transport / Computers for Internet MIVA Netherlands
5 Elaborate Communal Development Plans (CDPs) for Kombo Itindi and Toko Councils. World Bank & Government of Cameroon (PNDP).
6 Elaborate 18 Village Development Plans (VDPs) in the South West Region. African Development Bank & RUMPI Project
7 Facilitate Formation and Functioning of Women Food-crop Marketing Cooperatives in the region. African Development Bank & RUMPI Project
8 Engendering activities of the Program for Sustainable Management of Natural Resources (PSMNR) in 4 National Parks in the region. KfW & PSMNR
9 Conduct External Evaluation of Women Education & Empowerment Program (WEEP) of the PCC (Jan. to April 2015). BftW, Germany
10 Develop Capacity Building Tools for CSOs and CBOs Demand Driven
11 Elaborate Participatory Strategic/ Operational Development Planning Sessions for several Women Socio-professional Groups. Demand Driven
12 Trained more than 5,000 Representatives (Mayors, Councilors, Secretaries General, and Treasurers) in all Local Councils of the North West and South West Regions (between 2004 and 2014). CEFAM & MINATD & UCCC / SWR.
13 Coordinated an Open Society Initiative (OSIWA): The Project to Create More Open Democratic Societies in the South West Region, executed by four CSOs. Open Society Initiative West Africa (OSIWA)
14 Coordinated Sustainable Pro-Poor Tourism (SPPT) strategies in collaboration with Mount Cameroon Eco Tourism Project. SNV, Netherlands

 

Future Plans:  

Build Synergies on Gender Responsive Budgeting (GRB) with the University of Buea, Departments of Gender, Sociology, and Anthropology & Accounting / other Institutions of Higher Learning.

Upgrade the Centre for Municipal Studies (CEMUS) & Facilitate creation and regularly updated interactive GRB Digital Library (ICT data base) & Conversation Forums (social media) on Increasing Financing for Gender Equality (F4GE).

Intensify Collaboration with UCCC / SW on Inter Council Cooperation.

Solicit Support for Functional Women Foundations for Inclusive Governance (WOFIG) toward the Council Budgetary Process in all municipalities in the region.

Intensify Creation / Implantation of Functional Gender Committees / WOFIGs in councils of the English speaking regions of Cameroon.

Facilitate Forums for regular consultations between the Council Executive and WOFIG representatives.

Disseminate the National Gender Policy in Cameroon (hard & soft copies) to all development actors in all municipalities within the region and advocate for the implementation of its contents.

 

MUDEC Group Strengths, Weaknesses, Opportunities and Threats (SWOT):

Strengths Human Resources
  • Youthful, qualified, dedicated Staff with Job Descriptions & Periodic Evaluations.
  • Receptive to new ideas concerning the smooth functioning of the organization.
  • Regularly scheduled interactive staff meetings.
General Administration v Legal Entity with official recognition.v Active & committed board members with well-grounded fundraising skills.

v Available Internal Rules & Regulations.

Financial Resources
  • Ø Competitive local revenue generation strategies.
  • Ø Financial Management Procedures with Annually Audited Accounts.
  • Ø Available Bank Accounts (02)
Assets
  • Available office space with pertinent basic equipment (desk tops, laptops, printer, tables, chairs, training boards, shelves).
  • Available Means of Transportation (4×4 Toyota Hilux) for outreach activities.
Relation with Partners v Available & committed external funding partners.v Positive Public Relations with local stakeholders’ especially local councils.
Weaknesses Human Resources v High Staff turnover (search for better opportunities).
General Administration
  • Ø Low but competitive staff salaries
  • Ø Limited Delegation of Authority
Opportunities   v Available Partner interests on Increasing Financing for Gender Equality (F4GE).
Threats   v Reduction in Partner / Donor support due to Poor Governance Policies of the Government of Cameroon.

 

 

 

 

 


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